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Houston Research Awards Applications

Submission Guidelines for Houston Research Awards

These awards are given in memory of Professor W J B Houston who was an Honorary Editor, Past President and Secretary of the European Orthodontic Society.

Every year, the interest from a trust, incorporating some of the Society’s reserves, is available to finance two awards, one for the best research paper and the other for the best scientific poster, presenting the results of original, unpublished research, of a topic of orthodontic interest at the EOS Annual Congress.  All accepted applicants will be given a certificate, and the winners will be given a prize of £2500 (or the Euro equivalent).

The submission deadline is Thursday 14 December 2023 at 23:59 CET


Awards Rules

  1. These awards are open to junior researchers, presenting research undertaken as part of Masters or Doctorate level research.
  2. Papers and posters under combined authorship are eligible, provided that the senior author sends written confirmation to the EOS Abstracts Office that the work is mainly that of the junior author.
  3. Papers and posters must be presented personally, in English, by the first named junior author, who must have been a member of the Society for a minimum of two consecutive years preceding the Congress, and who must have registered for the Congress and paid the appropriate registration fee in full by 1 April 2024.
  4. The applicants for the research awards shall submit an abstract through the online process, indicating whether it is to be considered for either the lecture or the poster award.  Additionally, they shall also submit a paper on the research project. This should be a Word document, double-spaced and not more than 12 pages of A4 including the abstract, main text, references, tables and figures. Both abstract and paper must be submitted by Thursday 14 December 2023 at 23:59 CET.
  5. Reports from independent expert referees may be obtained and made available to the Committee who will then indicate to the applicant whether it has been accepted.  The decision of the Committee will be final.
  6. The prizes will be judged at the Congress by two, independent, panels of three judges.  One panel consisting of the Immediate Past President, a member of the Executive and another member of the Council will judge the prize for the best oral presentation.  The second panel will judge the prize for the best poster and will consist of the Honorary Secretary/Treasurer, the Chair of the Scientific Committee, and one ordinary member involved in orthodontic teaching. The panels of judges will be appointed by the Council and a report will be given to the Council meeting.
  7. The prizes shall be judged at the Congress, and the awards will be presented at the Awards Ceremony.
  8. The Society reserves the right to withdraw or withhold funds from the W J B Houston Award dependent on the resources available and may modify the amount of the award.

Abstract Submission Guidelines

1. You will be asked to indicate whether your abstract should be considered for the Houston oral or poster award.

2. Please read and adhere to the following guidelines when submitting your abstract:


Please clearly identify the first name(s) from the family name. Names will be printed with first names as initials, e.g. John Smith: J. Smith.

Titles (e.g. “Mr.”, “Mrs.”, “Prof.”, “Dr.”) will not be included.

For each author, add the affiliation, if available.



Maximum 30 words. Please avoid acronyms in titles.

Abstract Body:

Maximum length: 350 words: The Abstract should be in a structured format with a separate paragraph for each subsection. Appropriate subtitles (in caps) for the Abstract include, as appropriate: BACKGROUND/OBJECTIVES/AIMS, MATERIALS/METHODS, RESULTS, LIMITATIONS, CONCLUSIONS/IMPLICATIONS. The text should follow the subtitle in the same paragraph, e.g.:

AIM: To evaluate the difference between…

METHODS: We used 143 radiographs…

The abstract should not contain reference, figures, tables or illustrations.

Results should be included in the abstract. Failure to include specific (numerical, where appropriate) results (e.g. using general statements such as “the treatment objectives were achieved”) will disqualify the abstract from the oral presentation session.

Research that has already been published should be reported as such, including the relevant citation. A special entry field is available in the abstract submission form for this purpose.

3. Each participant may submit only one abstract and associated essay for the Houston prizes. Additional abstracts may be submitted for the main conference but not for consideration of the Houston prize.

4. Only five authors can be included on any one abstract.

5. Please be aware that your submission must comply with the Radiation Protection and will be judged by European Standards. Reviewers may reject submissions that do not comply. Radiation Protection: clinical practice, recommendations, regulations and legislation regarding the use of ionizing radiation in medicine and dentistry varies between countries.

Submission Process

On entering the abstract submission for the first time, submitters will need to create a new account. The selected login name and password can be used to view or amend the draft abstract before it is submitted by the deadline of 14 December 2023, 23:59 CET. Once submitted, the abstract cannot be modified. You will receive an email acknowledgement confirming receipt. If you do not receive an acknowledgment, please contact:

All submissions will be reviewed by the Scientific Committee prior to deciding whether or not they can be accepted in the final programme. It is the submitting author's responsibility to ensure that the abstract is accurate and well written. 

The deadline to submit an abstract for consideration for the Houston Memorial Research Awards is Thursday 14 December 2023 at 23:59 CET. Abstracts received after that date will not be evaluated.

Because the time allotted for oral presentations is limited and the number of submitted abstracts is usually far greater than the programme allows, abstracts submitted for oral presentation will be evaluated by the Scientific Committee using a blind review process. This includes independent rating by members of the committee and final selection based on aggregate scores. Please avoid including any identifying information in the main body of the abstract, to facilitate the blind review process.

The review will be based exclusively on the abstract content. Authors are advised not to rely on their, or their institution’s, reputation for acceptance of an oral presentation, as such information will not be available during the review process.

Notification of acceptance/rejection will be sent by email to the submitting author by 4 March 2024. If you have not received information concerning the abstract by that date please contact:

Abstracts will be rejected for the following reasons:

  • Abstracts not submitted within the deadline.
  • Abstracts not following the guidelines, with emphasis on formatting and word number.
  • Narrative reviews will not be accepted for any mode of presentation.
  • Ongoing research projects, with no results at the time of abstract submission, will not be accepted.
  • Research published in 2022 or earlier will not be accepted unless significant updates have been made. Please report relevant information for assessment by the Scientific Committee.
  • Abstracts may be rejected on the basis of relevance and quality.

Only abstracts submitted by authors who have paid their congress registration fee in full by the 1 April 2024 will be included in the final programme and published.

Accepted scientific abstracts which are presented in person at the congress will be published in the October digital issue of the European Journal of Orthodontics. EOS members receive the journal as part of their subscription.